A Year Of Transition
In 2020 we will transform Good Friends Golf into a peer-led organization – moving from a model of having one person in charge, to a group effort with a Leadership Team divvying up the essential overarching tasks and relying on our members to step up as hosts to take over more of the work week-to-week.
Golf Courses/Schedule Coordinator: Ron LoPresti
Works with golf courses to schedule events for the following year.
Technology/Communications: Brad Bright
Maintains website and communication elements. Sends out weekly pre-event emails.
Hospitality/Food Coordinator: Bill Peak
Works with golf courses to provide a better post-round food service experience.
Treasurer: Doug Johnson
Collects money, maintains bank account and pays bills.
The role of being a Host or Co-Host changes with the expanded responsibility of working with course each week, really running the event, and sending out a post-event recap email. The Leadership Team will help the Hosts by taking care of the pre-event emails and providing resources such as a hosting how-to guide and forms to use. Once the Monday email before the event is sent out the Hosts are in complete charge of the event.
Every GFG member is expected to be a Host or Co-Host for at least one event each season.
Our new weekly schedule requires that we know who is hosting at least two weeks in advance, so we are asking everyone to pick a partner and a course and sign up right away. The HOST SIGNUP page and each of the weekly signup buttons are active. We'd like to have all of the hosting slots filled before the start of the season. If a Host's personal schedule changes, he can arrange to swap with another Host or recruit a sub.
Communications Coordinator sends form letter to golf club Pro with the Hosts', the Hospitality Coordinator's, and the Scheduling Coordinator's contact information - reconfirming details for the upcoming event, and listing out what we will need – proximity markers, Pro to label carts and determine starting holes, etc.
Mon – by 12 Noon: Player signups will be cutoff at the same time every week: 12 Noon.
Mon – by 6 PM: Communications Coordinator sends email to golf club Pro and GFG Members by 6 PM - form letter, includes names of Host(s) and their contact info, and teams. Teams will always be random, except the Host(s) and the Hospitality Coordinator will always be in the first group. Host is in charge from here until the post round wrap-up.
Wed morning: Host(s) make and print game rules, run event, and lead post-round recap.
Wed night: Host(s) send out recap email by 7 PM. (Includes a cc: to the Pro with a thank you)
To make this workable for everyone, we have to enforce the signup cutoff time – Noon on Mondays. Last minute additions or cancellations wreak havoc with the predetermined team assignments, the golf cart labeling, and so on. Signups can be cancelled up until the Monday Noon deadline, but after that if you have signed up and then cannot come, you are expected to get a sub, or you could be responsible for your friends ending up in a threesome.
Supporting all of these changes is this new Good Friends Golf website with an automated signup process for players and hosts. When this technology was introduced last Fall, the members agreed to pay a modest annual fee to cover the cost of the system. The Leadership Team has decided to implement a $5.00 annual fee to be paid by each GFG member that is due at the first event they participate in each year.